Job Purpose

As an HR Executive, you will play a vital role in managing various aspects of human resources, including recruitment, training, and general HR administration. Your primary responsibilities will involve overseeing the recruitment process, conducting employee orientation and training programs, maintaining HR documentation, and ensuring compliance with company policies and procedures. You will collaborate closely with management to support strategic HR initiatives and contribute to the overall success of our organization.

Job Responsibilities:

A) Recruitment

Oversee and manage the end-to-end recruitment process, including internal and external job advertisements, online postings, and collaboration with recruitment agencies.
Actively participate in recruitment activities, conducting interviews, checking references, and selecting candidates based on defined selection criteria and company policies.
Conduct employee orientation and introductory training sessions.
Utilize effective screening and interviewing techniques to ensure the hiring of qualified candidates.

B) Training and Development

Identify training needs across the organization through assessment.
Coordinate and implement learning and development initiatives for all employees.

C) Human Resource Management

Ensure the accuracy and completeness of HR-related documentation for all staff, including creating and maintaining records and forms.
Handle expatriate services, specifically the renewal of employment passes for foreign applicants.
Manage and update leave records, medical claims, staff attendance, and other related matters.
Assist in maintaining the employee database and prepare HR correspondence, contracts, and memos.
Regularly update company policies, procedures, and flow charts as required.

D) Performance Documentation and Reporting

Maintain accurate records of performance appraisals and related documentation.
Prepare performance reports for management review, highlighting trends, successes, and areas requiring attention.
Ensure confidentiality and compliance with data protection regulations throughout the appraisal process.

E) Other Responsibilities

Handle important ad hoc requests and correspondences related to human resource matters.
Respond promptly to management's additional requirements.
Coordinate communication with staff regarding weekend duty schedules and standby assignments.

Qualifications and Skills:

A) Experience

2-5 years of relevant experience in human resources roles, preferably in recruitment, training, or general HR management.
Experience in managing recruitment processes, employee onboarding, training, and HR documentation.
Familiarity with HRIS (Human Resources Information Systems) and other relevant software applications for managing employee data.

B) Skills

Strong understanding of HR practices, policies, and procedures.
Excellent communication and interpersonal skills, with the ability to interact effectively at all levels of the organization.
Good organizational skills with attention to detail and the ability to handle multiple tasks simultaneously.
Proficiency in MS Office (Word, Excel, PowerPoint) and HR software applications.
Ability to maintain confidentiality and handle sensitive information with discretion.

C) Knowledge

Knowledge of labor laws and regulations relevant to the jurisdiction of the organization.
Understanding of recruitment strategies and techniques, including sourcing and interviewing.
Familiarity with training needs analysis and development of training programs.
Experience in policy development and implementation.

D) Personal Attributes

Proactive and self-motivated with a strong sense of initiative.
Ability to work independently as well as part of a team.
Problem-solving skills and the ability to make sound decisions.
Strong ethical standards and commitment to integrity in HR practices.
Ability to make informed decisions about task prioritization based on available resources, deadlines, and potential impact.

Approved Group International

1 Job Available

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