KEY DUTIES AND RESPONSIBILITIES

Project Management

• Assist in ensuring effective management of humanitarian project contracts, including monitoring of expenditure,

quality and timeliness of reporting, the upkeep of records and monitoring the overall project management cycle.

• Support in suggesting strategies for improving the efficiency and effectiveness of the project by identifying

bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks.

• Report monthly, quarterly, half-yearly and annual progress on all project activities to the Manager of IP.

• In collaboration with Regional Desk Country (RDC) from HQ to ensure the speedy issue of SLAs, transfer of funds,

and effective tracking of project expenditure.

• Assist Manager of International Programme (IP) on all proposal preparation, grant revisions, extensions, and donor

reporting, work within clear timeframes and within donor requirements.

• Ensure timely and good quality reporting, coordinate collection, finalization, and timely submission of narrative and

financial reports to the IR Partners, private donors and other respective partners. (in liaison with other divisions like

Fundraising team

• Where assigned to lead on regional and/or consortia programmes, ensure effective management, coordinating with

multiple stakeholders involved and ensuring project targets are met.

• In collaboration with the Manager of IP and Fundraising Team to assist with donor representation.

IR Partners & Donors Coordination

• Assist Manager of IP in providing the Fundraising Team, IR Partners, or Private Donors (International/Local) with

appropriate support on humanitarian issues as and when required.

Support for Marketing & Advocacy

• Under the leadership of Manager IP, ensuring the appropriate case studies (like Orphan case studies and data from

IR Field Offices) are collected and used as the basis for all advocacy work by Communication and Campaign Team.

• Support communications team on humanitarian aspects of their work through for example writing of case studies

and blogs.

General Management Support

• Humanitarian coordination meetings.

• Support the out of hour’s duty roster for in collaboration with the Humanitarian Programme Team Leader, providing

training, and liaising with other departments as needed.

QUALIFICATIONS:

Education:

Bachelor’s degree in International Development, Social Sciences, Project Management, or a related field.

Experience:

Minimum of 1 year of experience in programme coordination or management
Proven experience in managing and implementing programmes, including budget management and reporting.

Skills and Competencies:

Strong project management skills, including the ability to manage multiple projects simultaneously.
Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
Proficiency in monitoring and evaluation techniques and tools.
Experience in resource mobilization and fundraising.
Ability to work independently and as part of a team.
Strong analytical and problem-solving skills.

Technical Skills:

Languages:

Fluency in English is required. Proficiency in additional languages relevant to the NGO’s areas of operation is an asset.

Other Requirements:

Islamic Relief Malaysia