Job Description:

Position Overview:

Ultifresh Activewear Sdn Bhd is seeking a highly organized and proactive Director Personal Assistant to provide comprehensive administrative support to the company's Director. The Director Personal Assistant will play a key role in managing the Director's schedule, coordinating meetings and appointments, and handling confidential information with discretion.

Key Responsibilities:

1. Calendar Management:

- Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

- Coordinate and prioritize appointments and events to ensure efficient use of the Director's time.

- Provide reminders and updates on upcoming appointments and deadlines.

2. Communication Management:

- Act as the primary point of contact for internal and external communications on behalf of the Director.

- Screen and prioritize incoming calls, emails, and correspondence, responding or forwarding as appropriate.

- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the Director.

3. Meeting Coordination:

- Coordinate and schedule meetings, conferences, and events, including arranging venues, catering, and equipment as needed.

- Prepare meeting agendas, materials, and presentations, and distribute them to participants in advance.

- Attend meetings as requested by the Director, take minutes, and follow up on action items as needed.

4. Travel Arrangements:

- Coordinate travel arrangements for the Director, including booking flights, accommodations, and ground transportation.

- Prepare travel itineraries, agendas, and other necessary documentation for business trips.

- Ensure travel plans are organized, efficient, and aligned with the Director's schedule and preferences.

5. Confidentiality and Discretion:

- Handle confidential and sensitive information with the utmost discretion and professionalism.

- Maintain confidentiality of sensitive documents, discussions, and decisions involving the Director.

- Exercise good judgment and discretion in dealing with sensitive matters and maintaining confidentiality at all times.

Qualifications:

- Bachelor's degree in Business Administration, Communications, or related field.

- Proven experience (2 years) as an executive assistant, personal assistant, or similar role, supporting senior executives or directors.

- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

- Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.

- Proficiency in Microsoft Office Suite and other office productivity tools.

- Discretion and confidentiality in handling sensitive information and discussions.

Ultifresh Activewear Sdn Bhd is an equal opportunity employer and is committed to diversity in the workplace. We encourage applications in from all qualified individuals, including those with diverse backgrounds and those with disabilities

Email resume to *************@gmail.com / Whatsapp to : +6010-9370277

Summary of role requirements:

Looking for candidates available to work:
- Monday: Morning, Afternoon
- Tuesday: Morning, Afternoon
- Wednesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- Friday: Morning, Afternoon
- Saturday: Morning
1 year of relevant work experience required for this role
Working rights required for this role
Expected start date for role: 01 June 2024
Expected salary: RM2,600 - RM3,600 per month

Ultifresh Activewear Sdn Bhd

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