Job Responsibilities (Visa Management):

Support the travel arrangement for any internal or external meeting / event including hotel, travel insurance, visa and flight booking
To ensure travel arrangement, hotel and flight bookings for employees, participants, customer vendor, senior management team process is done accordingly
Working closely with the Visa Officer in ensuring the check list is updated
Assist in compiling complete documents for employee visa and guardian visa application
Collecting the invoices from all vendors
Make payment all the Monthly Bill / Invoices vendor on time and before the cut off the month
Issue the PR, PO and PA in the system on monthly basis and liaise with Finance department on payment
Prepare the monthly report for PR, PO and PA
Submit the master list to the related department for the monthly deductions e.g utilities, Time Wifi Billing and etc.

Job Responsibilities (Hostel Management):

Managing overall Hostel sections and administrations including complaints and welfare aspect of the hostel and also maintenance, cleanliness and facilities in the hostel
Responsible for all aspects of hostel management in accordance with Act 446 and social compliance standard
To formulate new hostel policies, to review and revise existing hostel procedures, rules & regulations from time to time in align with government requirement and legislation.
Managing 24 hours Engineering / Technical Operations on hostels for foreign worker / local employees. This including Real Estate Management to manage building licensing, operational permit through local agencies, etc.
Identify areas for improvement to overall hostels' monitoring and management
Responsible to ensure health and security of workers in hostel as well as to provide hygiene guidelines and safety precaution.
Carry out regular hostel audits and support fire drill exercise
Proactive and providing support to ensure the hostel surrounding environment is safe, good condition including arrangement of ad-hoc hostel warden duty
Ensure the hostel buildings, fixtures, fittings remain to the highest possible standard
Assists the Superior in compiling management reports, budget, and other activities as required from time to time.
Conduct training and build awareness among workers in ensuring high standards of cleanliness are maintained throughout the hostel.
Support other functions and duties assigned by the Management from time to time as and when required

Job Responsibilities (Services and Canteen Management):

ESD Services :-

Clean and clear the ESD room, arrange and tidy up the ESD clothes, slipper and cap
Send to laundry through supplier the dirty ESD uniforms and caps for cleaning
Stock take record of ESD uniforms e.g clothes, slippers and cap. Missing items, broken items and distribution list

Locker Services :-

Setting up, distribution and labelling new locker. Clearing up locker for terminate and resign staff
Ensure SOP is adherent for locker

Canteen :-

Assists the Superior in planning, executing and monitoring progress of Canteen Management section’s projects and activities
Planning, organizing and monitoring the day to day operations of the canteen vendors
Coordinate and communicate with vendors for expatriates and PVP meals arrangement
Ensure the canteen vendors compliance with sanitation, hygiene, health and safety legislation and organizational and quality requirements
Initiates and coordinates goals, deadlines and projects for the department
Develops, implements and review existing policies and procedures to improve operations and function of the department
Assists the Superior in compiling management reports, budget, and other general affair activities as required from time to time
Managing customers, visitors, government and local authorities’ liaison
Support other functions in Admin Department as and when required

Wistron Technology (Malaysia) Sdn Bhd

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